Privacy Policy

1. Introduction

Ritik Madnani & Associates ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our professional services.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide to us, including:

• Name and contact information (email, phone number, address)
• Company information and business details
• Financial and legal documents for service provision
• Communication records and correspondence

2.2 Website Usage Information

When you visit our website, we may automatically collect:

• IP address and browser information
• Pages visited and time spent on our website
• Referring website information
• Device and operating system information

3. How We Use Your Information

We use the collected information for the following purposes:

• Providing professional Company Secretary services
• Communicating with clients regarding services and engagements
• Maintaining client records and case files
• Complying with legal and regulatory requirements
• Improving our website and services
• Responding to inquiries and providing customer support

4. Professional Confidentiality

As a practicing Company Secretary bound by ICSI professional standards, we maintain strict confidentiality regarding all client information. Client-attorney privilege and professional confidentiality obligations apply to all information shared with us in the course of our professional relationship.

5. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:

• With your explicit consent
• To comply with legal obligations or court orders
• To regulatory authorities as required by professional obligations
• To trusted service providers who assist in our operations (subject to confidentiality agreements)
• In connection with a business transfer or merger (with continued confidentiality protections)

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure storage of physical and electronic documents
• Access controls and authentication procedures
• Regular security assessments and updates
• Employee training on data protection and confidentiality

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Client files and records are maintained in accordance with ICSI guidelines and applicable legal requirements.

8. Your Rights

You have the right to:

• Access and review your personal information
• Request corrections to inaccurate information
• Request deletion of your information (subject to legal and professional obligations)
• Object to certain uses of your information
• Receive a copy of your information in a portable format

9. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance user experience and analyze website usage. You can control cookie settings through your browser preferences.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected such information, we will take steps to delete it promptly.

12. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

14. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

15. ICSI Professional Standards

This Privacy Policy is designed to comply with the professional standards and ethical guidelines of the Institute of Company Secretaries of India (ICSI) regarding client confidentiality and data protection.